AI RFP software that answers every requirement from your own documents.
Stazion reads an incoming RFP, RFQ, or RFI, drafts a grounded answer to every requirement, prices every line, and assembles a compliance matrix — a response your team edits, not one it writes from scratch.
The old way
- 01A 60-page RFP arrives as a PDF, and someone spends days copying requirements into a spreadsheet by hand.
- 02Every answer is rewritten from scratch — even when last quarter’s tender asked the same questions.
- 03Pricing is stitched together from scattered catalogs and old quotes, with no single source of truth.
- 04Technical questions bounce around reply-all email until the deadline forces a guess.
- 05No one is certain every requirement was actually addressed before the response goes out.
With Stazion
- 01Upload the RFP — PDF, Excel, or scanned — and every requirement and line item is extracted and structured automatically.
- 02Each requirement gets a drafted answer grounded in your own documents, with a verbatim citation you can verify.
- 03Line items are matched to your catalog and priced from your own data, not a guess.
- 04Ask a teammate in Microsoft Teams; their one-click answer flows straight back into the response.
- 05A compliance matrix shows every requirement’s status — Comply, Partial, or Exception — before you send.
From inbound RFP to drafted response.
The whole response, drafted in one workspace — every step grounded in your own product data.
Extract
Upload the RFP in any format. Every requirement and line item is pulled out and structured — no manual copy-paste into a spreadsheet.
Match & price
Line items are matched against your product catalog and priced from your own data.
Assess
Each requirement gets a verdict — Comply, Partial, or Exception — backed by a verbatim quote from your documents.
Draft
The full response takes shape: a compliance matrix, a written summary, and a priced annex. A draft your team edits, not a blank page.
MACHINE OUTPUT IS ALWAYS A DRAFT — A HUMAN COMMITS EVERY CHANGE
Built for the way you respond to RFPs.
Not a generic chatbot bolted onto your documents. See everything Stazion does.
Answers from your own docs
Every requirement is answered from your uploaded documents — not a generic model guess — with a verbatim citation you can verify.
A compliance matrix, automatically
See every requirement’s status — Comply, Partial, or Exception — backed by evidence, before the response goes out.
Reads what buyers actually send
PDF, scanned, Word, Excel, PowerPoint. Non-English RFPs are detected and translated automatically.
Priced from your catalog
Line items are matched to your product catalog and priced from your own data, not estimated.
Teams-native collaboration
Assign lines, @mention colleagues, or ask engineering in Microsoft Teams with a one-click reply page.
EU data, isolated per org
Built in Denmark for European industry. Data stays in the EU, encrypted, with every organization fully isolated.
Questions teams ask.
- What is AI RFP software?
- AI RFP software reads an incoming RFP, RFQ, or RFI, extracts every requirement, and drafts a response to each one. Stazion goes further: every drafted answer is grounded in your own product documents and cites its source, so your team edits a draft instead of starting from a blank page.
- How does Stazion respond to an RFP?
- Upload the RFP — PDF, Excel, PowerPoint, or scanned. Stazion extracts the requirements and line items, matches items to your catalog, drafts an answer for each requirement from your documents, prices the lines, and assembles a compliance matrix and written response your team reviews and sends.
- How accurate are the answers? Does it make things up?
- Every answer is drafted from your own uploaded documents and shows a verbatim citation, so you can check the source in one click. Machine output is always a draft — a person commits every change before anything is sent.
- What file formats does it work with?
- PDF (including scanned documents), Word, Excel, and PowerPoint. Non-English RFPs are detected and translated so your team works in one language.
- Does it handle RFQs and RFIs, not just RFPs?
- Yes. Stazion handles the full RFx family — RFPs, RFQs, RFIs, and public tenders. The same extract, assess, and draft workflow applies whether the document asks for a proposal, a quote, or information.
- Where is our data stored?
- Data stays in the EU, encrypted, with every organization fully isolated from every other. Stazion is built in Denmark for European industry.
Put your next RFP through Stazion
Bring a real RFP and watch it draft the response line by line — every requirement extracted, cited, and ready to edit.
SAME-DAY SETUP · NO CONSULTANTS · NO IT PROJECT